Throughout our working life we usually change jobs until we find the permanent one, the one we will keep until retirement. If you want to leave your current job, you will need to write a voluntary resignation letter. This document has a specific structure and must clearly and professionally present the reasons for your resignation.
What is a voluntary resignation letter?
La voluntary resignation letter It is a formal document through which a worker communicates to his employer his decision to end the employment relationship. Act with professionalism y respect is essential, as a good exit can open doors for you in the future. This document also helps to establish the when and where in which you will leave your position and allows the company to manage the staff transition.
Steps to take before submitting your resignation letter
Before you submit your resignation, consider these key steps:
- Review your employment contract: Make sure you comply with the notice period established in your contract or in the collective agreement.
- Preparing for a smooth transition: Organize your work, document pending tasks and offers help in training of your replacement.
- Announce it personally: If possible, inform your first top at a meeting before delivering the letter in writing.
Key elements of a voluntary resignation letter
An effective resignation letter should include:
- Date and place: Indicate when you wrote the letter.
- Employee data: Full name and position.
- Company data: Company name, address and department in charge.
- Declaration of resignation: Explain clearly that you are leaving the position and the effective date of your departure.
- Gratitude: Express gratitude for the opportunity and experience gained.
- Readiness for transition: Offer to help hand over the position to the new employee.
- Company: Finish with your name and signature.
Sample voluntary resignation letter
Next, we show you a basic example:
[Employee Name] [Address] [Phone] [Email] [Date] [Manager/Supervisor Name] [HR Department] [Company Name] [Company Address] Dear [Manager Name], I would like to inform you of my decision to resign from my position as [Job Name] at [Company Name], effective [Departure Date]. I deeply appreciate the opportunities for growth and learning I have had at this company, as well as the support of my colleagues and superiors. I am committed to facilitating an orderly transition by assisting as needed prior to my departure. Very truly yours, [Employee Name] [Signature]
Common mistakes when writing a resignation letter
Avoid these errors when writing your letter:
- Failure to include a notice: If you do not give advance notice, you could face economic penalties.
- Expressing criticism or complaints: keep a tone Experience, without complaints or negative comments.
- Being too brief or informal: Use professional language and be sure to include all the key elements.
What happens after submitting the resignation?
Once you have submitted your resignation letter, the Human Resources department or your direct manager will confirm the next steps. It is recommended that you request a signed document to confirm receipt of your letter and agree on the exact date of departure.
If you are worried about leaving your job and facing unemployment, we recommend reading this article:
Quitting a job is a big decision, but doing it right through a well-structured resignation letter will ensure you leave a good impression on your employer, keeping the doors open for future opportunities.